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Privacy Policy

SafeSystems B.V. — how we handle your personal data

Last updated: March 2026

1. Who We Are

SafeSystems B.V. is a maritime engineering, software and education company registered in the Netherlands.

  • Company: SafeSystems B.V.
  • Address: Operetteweg 4, 1323 VA Almere, Netherlands
  • Phone: +31 36 546 4775
  • Email: info@safe-systems.nl

SafeSystems B.V. is the data controller for any personal data collected through this website.

2. What Data We Collect

We only collect personal data that you actively provide to us. This may include:

  • Your name, email address and phone number (via contact forms or demo requests)
  • Your company name and job title (if provided)
  • Message content you submit through our contact form
  • Technical data such as IP address, browser type and pages visited (via cookies)

We do not collect sensitive personal data, and we do not collect data from children under the age of 16.

3. Why We Collect Your Data

We use the data we collect for the following purposes:

  • To respond to your enquiries or demo requests
  • To send relevant information about our products and services (only with your consent)
  • To improve our website and user experience
  • To comply with legal obligations

The legal basis for processing your data is either your consent, the performance of a contract, or our legitimate business interest.

4. Cookies

This website uses cookies to improve your browsing experience. A cookie is a small text file stored on your device. We use:

  • Functional cookies: Necessary for the website to work correctly (e.g. remembering your cookie preference)
  • Analytical cookies: To understand how visitors use our site (only if you accept cookies)

You can accept or decline cookies via the banner shown on your first visit. You can also clear cookies at any time through your browser settings.

5. How Long We Keep Your Data

We keep your personal data for as long as necessary to fulfil the purpose for which it was collected, or as required by law. Contact form submissions are retained for a maximum of 2 years. We will delete or anonymise your data upon request.

6. Sharing Your Data

We do not sell your personal data to third parties. We may share data with trusted service providers (such as our email hosting provider) solely to operate our website and business. These parties are contractually obligated to protect your data.

If required by law or a competent authority, we may disclose personal data.

7. Your Rights (GDPR)

Under the General Data Protection Regulation (GDPR), you have the right to:

  • Access the personal data we hold about you
  • Rectify inaccurate or incomplete data
  • Erase your data ("right to be forgotten")
  • Restrict or object to processing
  • Data portability — receive your data in a structured, machine-readable format
  • Withdraw consent at any time, without affecting prior processing

To exercise any of these rights, please contact us at info@safe-systems.nl. We will respond within 30 days.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

8. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse. Our website is served over HTTPS and access to personal data is restricted to authorised personnel only.

9. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be published on this page with an updated date. We encourage you to review this page periodically.

10. Contact

If you have any questions about this privacy policy or how we handle your data, please contact us:

  • Email: info@safe-systems.nl
  • Phone: +31 36 546 4775
  • Address: Operetteweg 4, 1323 VA Almere, Netherlands